President - Frank Lombardy - Club Strategy & Forward movement (Voting Member)-
The duties of President are those customarily found in this office including:
Partner with Director of Coaching to develop coaching strategy across all programs
Represent CWCSC as main contact for training company
Appoint committees, Board and Staff members as allowed by CWCSC By-laws to complete transactions of the Club.
Serve as the principal spokesperson of the Club with Caldwell-West Caldwell officials and local, state, and regional soccer representatives
Ensure the future of the Club through special projects and committees of improvement and/or expansion
Vice President - Jason Kenig - Club Function & Operations (Voting Member)
The duties of the Vice President are those customarily found in this office including:
Attend Board Meetings as a voting member
Represent the President in his or her absence at all CWCSC meetings
Oversee club operations to ensure efficient and effective execution
Document and archive processes and procedures as needed
Record and report vacancies and appointments in Board and Staff
Contact point for all behavioral issues with players, parents, PMs and trainers.
Contact point for all COVID questions pertaining to the club.
Treasurer - Rob Fava - Club Finances, Budget, Allocations and Accountability (Voting Member)
The duties of the Treasurer are those customarily found in this office including:
Attend monthly CWCSC Board meetings as a voting member
Reconcile monthly bank statements,
Prepare and report CWCSC operating budget
Prepare and report CWCSC monthly financial statements,
Receive bills and prepare checks to process all accounts payable in a timely fashion
File the Club tax non-profit paperwork annually
Cut checks for refunds to participants and board members as needed
Supply Ref fees to parent managers
Registrar + Assistant Registrar - Steve Yurkosky - Steve Mee - Club Registration (Voting Members)
The duties of the Registrar cover all areas of player registration for all player divisions of CWCSC including:
Ensure registration forms capture information needed to efficiently and effectively manage players and teams
Ensure forms are available to players and parents in time to meet registration deadlines
Ensure Medical Release forms capture the information necessary to manage risk and are available to parents and coaches prior to the start of each season
Provide all required data to CWCSC and MCYSA in a timely fashion
Prepare and publish player and team information seasonally so the Board of Directors and CWCSC members understand registration trends
Troubleshoot registration issues as they arise
Coordinate all registration information closely with the Club Treasurer
Track parent manager’s Kidsafe/Risk/F License licenses and expiration dates
Secretary - Marilena Coppola - All club recording and communication (Voting Member)
Scheduling of board meetings
Record all meeting notes and publish to CWCSC Google Drive within 1 week of the meeting.
At the opening of the monthly board meeting, the Secretary will review notes and to-do’s from prior to the meeting.
Responsible for any applicable correspondence by the Caldwell-West Caldwell Soccer Club.
Receiving and dispensing all mail from the PO Box.
Ensures the By-laws are updated, signed and filed every 2 years.
Responsible for sending all club correspondence via the web platform
Social Media promotion
League Contact - Andrew Newman - Club representative to the larger Travel Org (Voting Member)
Attend regular MCYSA meetings as a representative of the Caldwell-West Caldwell Soccer Club. Provide feedback to the board regarding the meeting.
Pass along all information received from the league in a timely manner to the appropriate departments
Any upcoming votes at the League Contact Meetings shall be presented to the CWCSC Board prior to the vote. This way the club is aligned and in agreement with the vote. There are times that a vote will need to be decided at the league meeting without any notification. If this occurs the vote should be made in the best interest of the club and you must notify the board of your vote
Any league communications (email, generally) shall be shared with the CWCSC board to resolve any action items
Primary point of contact for all league interaction (i.e. to help answer and resolve any questions for coaches/board members)
Primary point of contact to work with other league contacts (i.e. if a coach is having an issue with another program it is the responsibility for the league contact to work with the other programs league contact to work out a resolution.)
Works with Parent Manager Coordinator to communicate important league information
Scheduler - Bill Roth - Scheduling of Practice, Games and Clinics (Voting Member)
The source for all field availability, and coordination with the Board of Education and Recreation Department
Schedule all travel soccer games seasonally
Work with the town representatives as needed for any events the club organizes
Work with Parent Managers to schedule make-up games/PCN’s
Determine or identify a committee member who can determine playability of fields
Travel Coordinator and Training Provider Contact - OPEN (Voting Member)
Partner with President to determine program strategy
Club contact to Training Provider
Coordinate tryouts and communicates field needs to scheduler
Leads team formation process and enforces team formation policy
Expectation: Travel Director is on site for various practices and games to ensure program is running smoothly
Works with Training Provider to assign and acclimate trainers to teams, monitor trainers throughout the season, as well as execute post-season evaluations
Works with PM Coordinator to ensure quality of the Trainers meet expectations per the Service Level Agreement
Director of Coaching - Rob Grosso - Curriculum & Coach Management (Voting Member)
The duties of the Director of Coaching are those customarily found in this office including:
Responsible for managing and providing leadership to the club’s technical staff and competitive coaches regarding soccer curriculum development and organizational responsibilities
Develop schedule for Travel program including pre-season training
Partner with Travel and Development Directors to solicit volunteer coaches as needed based on season strategy
Develop and maintain a Coaching Manual and a Coaches Orientation Manual
Communicate all key information to coaches regarding mandatory meetings or operational requirements
Coordinate and facilitate Trainer Kick-off meetings
Act as a liaison with other team coaches to make schedule updates as needed
Development Director - Frank Lombardy (Voting Member)
The Development Director shall be responsible for the operation of all development programs as defined by CWCSC.
Partner with President & Director of Coaching to determine program strategy
Develop annual schedule for Development program
Determines field needs and communicates to Scheduler
Determines merchandise needs (t-shirts, balls, etc.) communicate with Merchandise Director
Expectation: Development Director is on site during development or have coverage appointed for any days they cannot attend
Strong focus on building the club through marketing and recruitment.
Indoor Manager - Voting Member - OPEN
Develop a weekly schedule of games and teams
Coordinate with Registrar to set up registration
Work with Scheduler for gym availability
Work with Secretary to send out a communication to all CWC club and non-club members via different communication channels to announce and
Identify refs who will manage the games
Work with Treasurer to get funds to pay the refs
Work with Equipment Manager to ensure portable nets, balls, cones are available
Identify volunteers to coach teams
Identify a rotation of coverage to be at the facility
Work with Development Director to organize sessions for Pre-K/K
Equipment & Uniform Manager - OPEN
The duties of the Equipment Manager cover all issues related to uniforms provided by the club in advance of fall and spring season for players and coaches including:
Ensure training equipment is provided by Training Provider or by club prior to and following each season
Ensure and monitor the quality and safety of equipment such as nets, goals, first aid equipment, corner flags, etc., and order replacements as needed.
All purchases must be approved by the President and Treasurer.
Coordinates with the Rec Department to ensure all necessary equipment is at the field i.e. flags, sand bags, nets, etc.
Secondary Carding - OPEN
Responsible for the communication and coordination of any secondary carding requests for travel players.
Digitally communicate with the League to attain secondary carding
Work with parents/players to fill out the paper accurately and timely
Fundraising Chair (Volunteer Coordinator) - Angela Wilson
Coordinate, plan and facilitate all fundraising activities for the club.
Manage and delegate fundraising committee
Set annual fundraising schedule
Set and track annual fundraising goals
Track inventory of promotional merchandise
Engage a group of parents to assist with fundraising
Manages brand and style guides
Parent Manager Coordinator - OPEN
Point person between Parent Managers and the CWCSC Board
Communicate between the two entities necessary information
Coordinate seasonal Parent Manager meeting
Track, store, order and distribute first aid kits and PM supplies
Work with Registrar to ensure all Parent Managers Kidsafe/Background Check/F-License and any other required documents are up to date
Tournament Director - Steve Artale
Communicates club policy on tournaments.
Promotes upcoming tournaments to Parent Managers
Keeps a running list of available tournaments
Collects feedback on tournaments
Coordinate with Treasurer/Fundraiser Director to obtain budget to be used by each team per season
Works to develop a tournament hosted by CWC Soccer Club